Pre-qualification of Contracts Unit 2 Part 5

Que2.21. Write down the  rudiments of tender medication. 

Answer  Following are the  rudiments of tender medication 

1. As part of the medication work, and before any tender is announced,  the  earning agency requires a realistic estimate of the cost of the  structure with a breakdown of significant cost  particulars. 

2. To prepare such an estimate, an  mastermind should be  named and be  appointed to not only carry out this  primary work but continue to  supervise the contractor and  insure all  workshop are carried out according  to the design and to the loftiest quality possible. 

3. The medication of tender and contract documents, including all  check  and design work  demanded to prepare amounts and guideline costings,  should take place in good time. 

4. still,  If  finances are to be sourced from  transnational lending agencies ordonors.their guidelines will have to be followed and  exemplifications of  announcements  and documents from  similar associations should be  attained at the   morning of this process. 

5. Preparation may bear the  operation for land and water rights,  environmental impact assessments plus any  demanded compensation or  resettlement plans. 

6. These must be completed before the any construction can be approved  and allowed to  do. 

Que2.22. List the information which should customarily appear  in an  announcement for tenders. 

Answer  1. For  prosecution of work through contract, especially in an open bidding  system, the jobs need to be given due  hype. A common practice is to  publish a formal notice inviting tender( NIT) in leading  public and  original  journals. 

2. The NIT is also pasted on the notice boards of departments inviting  tenders. Now-a-days internet is also being used. 

3. NIT is uploaded on company’s functionary website or the concerned  government department with the following details  Name of the authority inviting the  flings, 

ii. Name of the  design,  iii. Conditions for eligibility of  constricting agencies to submit a  shot, 

iv. detail details of the  design,

v. Estimated cost and time of completion of the  design, 

vi. The cost of the tender documents, 

vii. humorless  plutocrat to be deposited with the completed tender,  viii. Date and time by which the  flings are to be submitted and the place of  submission, 

ix. The date and time of opening of the  flings, and

x. Validity of the tender,etc. 

4. Tender notice also includes a number of information and conditions in  addition to a many mentioned in the typical tender noticeviz., refund of   humorless  plutocrat, period of validity of rates quoted,  point  examination, not  relative of contractor, rates to include all  levies,( about 2 of gross   quantum), source and specification of accoutrements , change of address,etc. 

5. When tender form is  attained from the office, the tender notice will  include all  similar particulars. These  particulars aren’t given in contract  document. Hence, the tender notice is  veritably important document on  which the  posterior agreements with the contractors are grounded. 

6. thus, it’s necessary that the tender notice must be included in the  contract document. 

Que2.23. Describe the extending process  espoused in case of an  item rate contract. What’s the  significance of  relative statement  of tenders and how does it help in decision making with respect to  accepting or rejecting the  smallest tender. 

Answer  Process of Extending The process of extending consists of the  following  way 

1. Tender Process is Determined The association requesting the  tender will determine the type of tender that will be used, as well as  what will be involved in the tender process. 

2. Request for Tender is Prepared The request for tender outlines  what is  needed, the contractual conditions and how one should  respond. 

3. Tenders are Invited The value, complexity and business  order  determines how tenders are invited. 

4. Suppliers Respond Suppliers contractors or interested parties first   gain all applicable attestation. also  Attend any pre tender briefing sessions being conducted, 

ii. Clarify any  misgivings, 

iii. Plan their response, 

iv. Prepare their response, and

v. Submit their response in the right format in time and at the right  position. 

5. Evaluation and Selection 

i. Each tender will be checked forcompliance.However,  also  If it’s  set up is  estimated against the criteria specified in the tender attestation. 

ii. The tender that offers stylish value for  plutocrat will get the contract. 

6. announcement and Debriefing 

i. When a contract has been awarded, the successful tenderer will be  informed in jotting of the  outgrowth. 

ii. unprofitable tenderers are also informed. 

7. Contracts Established and Managed Generally, a formal  agreement will be  needed between the successful tenderer and the  applicable agency.  Importance of Comparative Statement of Tenders 

1. A  relative statement of tenders submitted by the contractors is  drawn up item-wise/ totalcost-wise in order to  grease the award of  contract. 

2. Ranking of contractors is  attained. The recommendation or orders  regarding acceptance or rejection of the tender is recorded on it. 

3. Contract is awarded on the base of ranking  attained by  relative  statement of tenders. 

4. Generally, it’s awarded to the  smallest  endeavor  handed the authority  must be completely acquainted with the  trustability and his  once experience of  the contractor concerned. 

5. If the authority has any  mistrustfulness regarding the credentials of the  smallest   endeavor, the contact may be awarded to the coming advanced  endeavor. 

Que2.24. Explain the procedure of opening the tenders, acceptance  of tenders and the  prosecution of agreement for carrying out a work. 

Answer  Tender Opening Procedure 

1. A member of the tender panel will collect the unopened tender envelopes  from secure  storehouse and the panel shall assemble,  rather in a room  where they can be  unperturbed. 

2. Each envelope should be opened in turn and the tender date, name of  the tenderer, tender sum( s) and delivery time recorded on the schedule  of tenders. 

3. All  runners containing prices should be date stamped and scribbled by a  member of the tender panel. 

4. When all tenders have been recorded, each member of the tender Panel  should  subscribe the schedule of tenders. 

5. Where  further than one  dupe of a tender is submitted the tender panel  should  insure that the tender sum( s) on each  dupe are identical. 

6. One  dupe should be marked ‘ Master Copy ’ and retained by the person  responsible for the tender exercise, this will form part of the contract  attestation. 

7. A  dupe of the completed schedule of tenders should be  transferred to the  Purchasing Office. 

Acceptance Procedure 

1. Inform all tenders as soon as possible of the  outgrowth. 

2. Arrange for  unprofitable tenderers to return any retained documents. 

3. Issue a letter of acceptance setting out any conditions or  provisions which  have been agreed since issuing the documents and directing the  contractor to carry out all  farther correspondence with the ‘ mastermind ’  under the contract. 

4. still, a letter of intent may be  transferred  If there’s a  detention to formalacceptance.containing instructions to  do( or not to  do) with design,  ordering accoutrements  etc, and setting a limit to  fiscal liability before  formal acceptance.  prosecution of Agreement When concluding a contract or agreement,  the parties shall  easily state how they will perform their  scores. 

1. The  scores under the contract shall be  properly performed in  agreement  with the conditions of the obligation and conditions of legislation,  and if there are no  similar conditions and conditions in  agreement  with generally specified conditions. 

2. Unilateral  garbage to perform the obligation and unilateral change of its  condition shall not be admitted, unless  else results from legislation  or the contract. 

3. The creditor is entitled not to accept the performance of the  scores  by  corridor, unless  else is  handed by legislation or conditions of the  obligation. 

4. When the obligation is performed the debtor has the right to demand  the  substantiation that the performance is accepted by the creditor or a person  authorized to do so by the creditor and bears the  threat of consequences  fornon-fulfillment of such a demand. 

5. The performance of the obligation may be laid by the debtor on some  third person, unless conditions of the obligation or its  substance or  legislation affect in the obligation of the debtor to perform this obligation   tête-à-tête. In this case the creditor shall accept the performance offered  by the third person  rather of the debtor.

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